Blog, Human Resources

Enforcing Workplace Rules

Good workplace rules keep employees safe and the business running smoothly. Enforcing those rules is important both for employers and employees. Employees need to know, understand, and comply with company rules. It’s the employer’s responsibility to make sure all regulations are followed consistently. Every employee should be aware of the repercussions for breaching the rules. It could result in disciplinary measures like warnings, suspension, or termination. The following factors should be considered when implementing and enforcing workplace rules and regulations:

Know the Rules
Make sure all employees are aware of the company’s policies and procedures. Publish workplace rules in an employee handbook and revise it at least once a year. Distribute copies and require a signed acknowledgement form from employees indicating receipt and understanding of the regulations. Post the rules in different locations, such as the break room, and even online on the company website. Insert policy reminders in employee communications such as open enrollment kits and even pay stubs to inform employees of immediate changes to policies. Explain workplace regulations to every new hire during orientation.


Apply the Rules
Rules should be enforced consistently and fairly for every employee. It’s also important to establish disciplinary measures for when someone doesn’t comply with the company policies. For example, a common way to handle sanctions is to offer a verbal warning for the first offense, a written warning for the second, a pay suspension for the third, and employment termination for the fourth offense. A well-communicated set of disciplinary actions should ensure that company protocols are enforced consistently. It’s imperative to apply workplace rules in a fair and consistent manner. It must be equal for everyone, including management.


Employee Involvement and Reward
Encourage employees to ask questions to clarify any concerns about company policies and procedures. By understanding how obeying the rules will benefit them, they’ll be more inclined to comply. One idea would be to start a program to reward exemplary individuals. Give out awards, pay raises, or promotions for individuals who maintain high standards of discipline in the business. These actions will help build positive personal reinforcement for employees and encourage them to reach the company’s expected level of discipline.


All in all, maintaining discipline in the workplace is vital to create a safe and comfortable working environment for both employees and management.