Beyond having the right product and service, it’s vitally important that every organization ensures that its employees are all good fits. Employing staff who are ill-suited to their jobs will cost your company time, money, and effort. However, with the proper tools, training, and direction, a new hire is a premium capital investment, and your company’s most valuable asset.
While the world is increasingly driven by technology, nothing can replace old-fashioned experience and intuition, meaning your human resources department is required to ensure your greatest success in this regard.
With that in mind, here are some pointers to help you yield better results when seeking the perfect hire for your company.
Establish the Need to Hire
A proactive and strategic HR department will always ensure that the company has the right quantity and quality of people to keep the business running. In cases of manpower requisition, HR and management must be able to answer the two key questions before initiating recruitment:
- Is the vacancy created due to internal movement such as a resignation, maternity/paternity leave, demotion, or termination?
- If none of the above, is it due to business expansion?
Since hiring is an overhead expense, return on investment (ROI) should always be taken into consideration. It’s also crucial to examine your existing workforce, as you might have a potentially qualified internal candidate who’s long overdue for a promotion. Review employee profiles and records or announce vacancies internally. You can also check for underutilized personnel that can fill open positions. Only once you’ve fully exhausted your internal resources should you proceed with the search for an external candidate. Management, with the assistance of HR, may opt to promote from within or divide up the required duties within the department or the broader organization to save time and money while increasing employee motivation.
Conduct Job Analysis
Envision what you want and define your labour needs in clear terms. This tool is not only used in recruitment, it could also be a realistic basis for training, wage and salary administration, and job re-engineering. The output of job analysis is a well-crafted job description, which should be the foundation of a competency-based recruitment strategy. It clearly defines the scope and responsibilities of the job as well as relationship with other positions and departments. It should be up-to-date and include the reporting structure, challenges and opportunities, and qualifications.
Map Your Recruitment Platform
The goal is to have a systematic hiring process that will aid HR and management in attracting the best candidates for the job. The more qualified candidates you have, the more likely you are to find the ideal person for the position. Utilizing the details in the job description, management and HR will create job specifications, a salary range, and a hiring timeline. For employee morale, make sure to advertise the position internally; internal placement is a great way of motivating employees to perform well. If it’s to be an external hire, the reasons why should be clearly explained and communicated. One of the advantages of internal hiring is that culture fit – one of the top considerations in hiring – shouldn’t be an issue. When an internal candidate is offered the new position, a transition timeline with their current supervisor should be planned.
If there are no qualified internal candidates, HR can proceed to external sourcing, which should incorporate both traditional methods like posts on job boards (both online and offline), job fairs, campus recruitment at colleges and universities (if appropriate for the position), and social media. For more high-profile positions, HR should be trained on how to find skilled candidates who may not be openly searching for a new job.
Effective Screening and Selection
Most job postings will be met with a flood of applicants. To simplify HR’s job, setting criteria and preparing structured interview questions will aid in efficiently separating the best candidates from the pack, almost like a hiring scorecard. Effective HR should accomplish the following:
- Screen resumes by matching information to the job checklist.
- Conduct phone interviews with candidates who meet certain predetermined criteria (say, three out of five items on the checklist). The best of the phone-interview performers will be invited for a face-to-face interview. Again, based on internal scoring. HR should present the short-listed candidates to management.
- Verify credentials of the top three to five candidates by checking references (some industries also include a credit check as part of this process) and present the findings to management for the final hiring decision.
Overall, there is no one-size-fits-all approach to recruitment; it should always be tailored and catered to the type of business involved. By implementing the above tips, however, you’ll ensure that your organization is on the right track.