Job details

Administrative Assistant (Editorial Support)

  • Anywhere

We are seeking Administrative/ Editorial Support personnel to provide support to the senior management. The successful incumbent will have strong communication and interpersonal skills along with a willingness to develop and grow into the company. Being highly organized and a desire to thrive in a high-pressure environment is essential to succeed in this role.

Requirements:

  • Exceptional communication capabilities, both oral and written
  • Sound comprehension administrative systems and procedures
  • Excellent knowledge of MS Office and G-Suite
  • Mature individual with sound work ethic, positive attitude and ability to delegate tasks to the team
  • Exemplary planning and time management skills with an ability to multitask and prioritize daily workload
  • Up-to-date with advancements in office gadgets and applications
  • Must maintain discretion and confidentiality
  • Similar experience in a publication is an asset
  • Minimum High School Degree; Diploma/ Certificate in Project Management is a plus

Responsibilities include (but not limited to)

  • Assist with clerical and general office duties including (but not limited to) typing several documents, faxing, filing, record-keeping and file maintenance
  • Delegate projects to the staff, coordinate projects developments between the departments and ensure that the deadlines are met on time
  • Conduct research to gather the information that will be used to write articles, that can include anecdotes, photos or illustrations on various topics for the company’s online and print publication
  • Assess the projects submitted by the staff prior to sending them to the management for final review
  • Develop and carry out an efficient documentation, filing system and maintain databases accurately
  • Effectively proofread and/or edit articles and blogs
  • Process and complete work orders/ invoices accurately and promptly
  • Maintain logs, arrange meetings and appointments and deliver reminders
  • Transcribe interviews; take dictation, record minutes diligently and send minutes to the management
  • Send weekly / monthly reports to management
  • Complete other projects and duties as assigned

Location: Toronto, ON

Job Type: Full Time/ Permanent

Start Date: ASAP

NOTE: THIS IS NOT A REMOTE POSITION

To apply for this job email your details to recruit@dbpcstaffing.com

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